Job Description

Job Description and Duties

Hybrid Telework Opportunity.

Under the general direction of the Procurement & Business Services Section Chief (Staff Services Manager II), this position serves as the Manager (Staff Services Manager I) for the Procurement and Contract Services Unit responsible for the oversight of the department’s purchasing of Non-IT and IT Goods and Services in Financial Information System for California (FI$Cal), all Procurement and Business Services Section activities in the absence of the Section Chief. This includes planning, developing, implementing, and overseeing policies, procedures, and activities related to purchasing, contracts, grants management, and other administrative support services for the department.

The SSM I has extensive knowledge of the state procurement and contracting law and resultant policies; exercises a high degree of initiative, independence of action creativity and originality in the development of policies. The SSM I demonstrates tact and good judgment, communicates effectively, develops and maintains effective and cooperative working relationships and works under pressure to meet deadlines. The SSM I provides leadership, builds a team environment, and is dedicated to staff development.

The SSM I has contact with a wide variety of departmental staff, in addition to close and frequent contact with all levels of other governmental agencies, departmental management, and the public. The SSM I requires extensive knowledge of, and ability to apply various laws, rules, policies, and procedures to effectively execute assigned tasks. The SSM I ensures adherence to State and Federal laws, regulations, State Administrative Manual (SAM), State Contracting Manual (SCM), Department of General Services (DGS) requirements, and internal policies, while promoting efficiency, effectiveness, and customer service excellence. This position manages professional and analytical staff responsible for procurement planning, solicitation, evaluation, negotiation, contract award, and contract administration.

This position is subject to the Form 700 Statement of Economic Interests filing requirements, which requires disclosure of certain personal economic interests as determined by the Conflict of Interest Code of the Department of Health Care Access and Information.  Pursuant to Government Code section 81008, Form 700 Statement of Economic Interests is public record and will be made available for public inspection.

You will find additional information about the job in the .

Working Conditions

HCAI offers a hybrid telework schedule with a combination of remote and in-office work schedules for CA residents only. The telework policy is subject to change, and additional in-office days may be required and/or minimal notification may be given to report to the worksite if an urgent need arises.

Telework schedules: The expectation is that all staff will work in office 4 days a week July 1, 2026. 

HCAI does not provide visa sponsorship and is not an E-Verify employer.

Special Requirements

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include a copy of your unofficial transcripts and/or license for verification. Official sealed transcripts will be required upon appointment. If it is determined an application does not meet the Minimum Qualifications, the applicant will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Applicants who have been withheld may file an appeal with the State Personnel Board.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of procurement and contracting laws, regulations, policies and procedures
• 2 years of experience processing and/or overseeing procurements in Fi$CAL
• Knowledge of procurement related risk management
• 2 years of experience building and maintaining effective working relationships with internal and external stakeholders  
• 2 years of experience working with high level internal/external management

Benefits

In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to healthcare.

To learn more about benefits for State employees, visit the Salary and Benefits page on the CalHR website.

HCAI is housed in a state-of-the-art building outside of downtown off Interstate-5. Enjoy a great work environment with many amenities, including FREE PARKING and fully equipped pay-per-charge electric vehicle charging stations. HCAI is close to many dining and shopping choices.

University of California (UC) and California State University (CSU) employees may qualify to transfer their current and previous employment credit to State of California employment through CalPERS. Human Resources can help with this process upon employment or you can reach out to CalPERS for inquiries at (888) 225-7377.

Additional Application Requirements

You must include: 1) the classification title you are applying for, 2) "JC-#489870", and 3) your source of eligibility (i.e. List Eligibility, Lateral Transfer, Reinstatement, SROA/Surplus) in the “Examination(s) or Job Title(s) for which you applying” section of your application. Applications received without this information may be disqualified.

If you are meeting Minimum Qualifications with education, you MUST include a copy of your unofficial transcripts and/or license for verification. Example: if you are applying for a Staff Services Analyst position based on your Bachelor’s degree, you must attach a copy of your unofficial transcripts showing the conferred date of the degree you obtained. Official sealed transcripts will be required upon appointment. Applicants who fail to provide this information shall be disqualified.

Applications received via email or fax will not be accepted.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Applicants must submit a Statement of Qualifications (SOQ) responding to the criteria listed below. The SOQ is a narrative discussion of how your education, training, experience, and skills qualify you for this position. It will be used as the first step in the screening process to determine the most qualified candidates.
  Your SOQ must: Be no more than two (2) pages in length; Use 12-point font and standard margins; Include your full name and the Job Control number at the top of each page; Address each criterion in order, using the criterion number and header.
  1.Provide a detailed example of a complex IT or Non-IT procurement you have overseen or managed in accordance with State laws, regulations, and control agency requirements. Include your role in the process, challenges faced, and the final outcome.
  2. Describe your leadership experience, including how you have supervised, developed, and motivated staff to meet organizational goals.
  3. Describe a situation where you identified and mitigated procurement or contracting risks, including budgetary, legal, or performance risks. Explain your approach, the tools or data you used, and the results of your actions.

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